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Vector Workflows, home
business@vectorworkflows.com Message us on WhatsApp

Automation & web engineering studio

VWWebsites & automations

Customers find you, get an answer, and get looked after.

We build websites and automations for businesses in India and abroad. Your website brings people in, every call and message gets a reply, and the follow-ups happen without you chasing them.

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  • Websites
  • WhatsApp bots
  • Missed-call replies
  • Reminders

↳One of the things we've built

See the full case study
Missed Lead Responder Simulated data · real system flow

Caller's phone

  1. Incoming call · 10:42••• 0182Unanswered

  2. Hi, it's Northgate Plumbing. Sorry we missed your call! What can we help with? Reply here and we'll get straight back to you.

    SMS · auto-reply · 10:42

  3. Hi, the kitchen sink is leaking under the cabinet. Can someone come today?

    SMS · from ••• 0182 · 10:43

  4. Thanks, that's logged. So we can send someone today, reply with your address and a time that suits you.

    SMS · auto-reply · 10:43

  5. 22 Elm Row, flat 3. Any time after 2pm.

    SMS · from ••• 0182 · 10:44

  6. Got it, thank you. Your request is logged, and Northgate Plumbing will call to confirm the visit.

    SMS · auto-reply · 10:44

Owner · Northgate Plumbing

  1. Lead Deskbot10:42

    Missed call from ••• 0182. Auto-reply sent. No response yet.

    Call backMark handled
  2. LeadsGoogle Sheets
    TimeCallerNeedVisitStatus
    10:42••• 0182Leaking kitchen sink22 Elm Row, after 2pmReady to book
  3. Owner pinged again with the reply
  4. Owner pinged: address and visit time are in
  5. Reminder set if the lead stays unhandled
Replay with simulated data. A call to Northgate Plumbing from a number ending 0182 goes unanswered. Four seconds later the caller gets an SMS apologising and asking what they need. The owner gets a Telegram alert with Call back and Mark handled buttons, and a row is added to the Leads sheet marked Awaiting reply. About a minute later the caller replies that their kitchen sink is leaking; the row updates to Replied and the owner is pinged again. The caller is asked for their address and a good time, replies with both, and the row fills in and is marked Ready to book. The caller gets a message confirming the request is logged and that the business will call to confirm the visit, and a reminder is set in case the lead stays unhandled.

01What we do

A website, your Google and WhatsApp listings, a bot that answers, a phone line that never leaves a caller hanging. Each has a price and a build time you can plan around.

013 services

Get found

So people searching for what you do find you, and can reach you in one tap.

  • Business website
  • Google Business Profile setup
  • WhatsApp Business setup
from $79
024 services

Never miss a customer

Every call and message gets an answer, even when you're busy with the one in front of you.

  • WhatsApp auto-reply bot
  • Missed-call responder
  • IVR phone line
  • Enquiry tracker
from $149
035 services

Run smoother

The small repeat jobs of the week, done the same way every time without you chasing them.

  • Appointment reminders
  • Job & site log
  • Repeat-customer tracker
  • Review requester
  • Telegram team bot
from $149

Websites from $149standard price $299 automations from $149standard price $299 Launch pricing until 30 Nov

Every service and price

We're new. Our first clients become our references, so they get our lowest prices. Prices go up on 1 December.

02Selected work

Three systems we built end to end, each with its own case study.

  1. Missed Lead Responder A missed call becomes an instant SMS reply, an owner alert and a logged lead. Built & Tested — Ready for Onboarding
  2. Site Fault Tracker A WhatsApp photo and a short note become one structured row in the team's sheet. Built & Tested — Ready for Onboarding
  3. Dynamic Scheduler Send /awake and your day is planned from that moment, shaped by how early or late you woke up. Live — Open for Public Use

All work, with live demos

03Method

How a build runs.

  1. 01

    Talk it through

    You describe how the work happens today: the calls, the chats, the spreadsheets. We find where things slip, and decide whether automating it is worth doing at all.

  2. 02

    A fixed scope and price

    Before anything is built you know what's included, what it costs and how soon it's running, the same way the services page sets them out.

  3. 03

    Built on what you already use

    WhatsApp, Telegram, Google Sheets, your phone line. Nobody on your team has to learn new software for the process to get better.

  4. 04

    It runs without you watching

    Rule-based logic that does the same thing every time, running on a cloud server around the clock and handling the edge cases without anyone babysitting it.

Tell us what keeps slipping.

Describe the part of the week that goes wrong. You'll get a straight answer on whether it can be automated and what it would cost.

Start a project Message us on WhatsApp

or business@vectorworkflows.com