03Solutions
Enquiry websites and WhatsApp admissions for coaching centres
Parents ask the same five questions: which batch, what time, how much, how far, and can my child try a class first. Answer them on a site a parent can read in thirty seconds, on WhatsApp at ten at night, and keep every enquiry in one sheet through admission season.
- Business website
- WhatsApp auto-reply bot
- Enquiry tracker
- from $149
01Where admissions go
Admission season, hour by hour.
- 11:00
The same question, forty times
Batch timings, fees, boards, holidays. The same questions arrive again and again, on WhatsApp, by phone and at the door, and each one takes a teacher away from something else.
- 17:30
Teaching when the phone rings
Classes run in the evening, which is exactly when parents get home and call. Every teacher is in a classroom.
- 21:45
The question asked after hours
A parent asks about batch timings at night and hears back the next afternoon. By then, a centre down the road has already replied.
- Day 3
The demo class nobody followed up
A child sat in on a free class. Nobody got back to the parent afterwards, and they took the silence to mean the centre wasn't keen.
02The arithmetic
A student is worth a year, not a month.
One admission brings a year of fees, sometimes several years and a younger sibling. So an enquiry left unanswered for a day costs far more than the reply would have taken.
For example: 5 enquiries a week get a late reply or none, 15% of those parents would have joined, and a year's fees come to $300. That's about 3 admissions a month, worth $975 in fees.
Calculator · your numbers
What a slow reply costs in admission season
Classes are running when parents message. Slide in your own numbers.
Won back each month $975
- Admissions a month
- 3
- Admissions to cover its price
- 1
The WhatsApp auto-reply bot is $149, once, at launch pricing (then $299).
Enquiries missed × 4.33 weeks × the share who'd have joined × a year's fees. The starting numbers are an example, not a statistic: count a fortnight of your own enquiries.
03Built for one
A site we've built for a real centre.
Reliance Coaching Centre in New Delhi, where Sam taught classes 6 to 9 in 2023. English and Hindi, notebook paper and a red pen, and only facts the centre has confirmed.
Website · English and Hindi
Reliance Coaching Centre
An enquiry-first site for the neighbourhood coaching centre where Sam taught in 2023. Parents see what's taught and reach the centre on WhatsApp in one tap, in English or Hindi.
- Languages
- English, Hindi
- Desktop LCP
- 0.7 s
- Code
- 14 kB
- JavaScript
- 2 kB
04How it runs
A 9:42 pm question, answered.
The WhatsApp auto-reply bot answers from your own list and takes the demo request; the enquiry tracker logs it and reminds you. Simulated data, for a fictional centre; switch between the parent's WhatsApp and the centre's side.
Parent's WhatsApp
Hi, what are the batch timings for class 8 maths? And the fees?
Hello! Class 8 maths runs Mon, Wed and Fri, 5 to 6 pm. This term's fees are on our Classes page. Would your child like a free demo class first?
Yes please. Can he come on Saturday?
I've passed your request for a Saturday demo to the centre. They'll confirm the time here.
Good morning! Saturday at 11 is confirmed for the demo class. See you both then.
Centre · Brightpath Tutorials
- Bot answered: batch timings, fees
- Enquiries
Time Parent Asked about Status 21:43 ••• 5520 Class 8 maths Demo booked · Sat 11:00 - Enquiry deskbot
Demo request: class 8 maths, Saturday, from ••• 5520. Batch timings and fees already sent.
Confirm a timeCall parent
05What we'd set up
Three services, priced in the open.
-
01
Business website
A fast, hand-built website that tells people what you do and gets them calling or messaging you.
Ready in under 3 days, once we have your details.
$149
standard price $299 -
02
WhatsApp auto-reply bot
Answers the questions you get every day on WhatsApp, at any hour.
Ready in under 3 days, once we have your details. (plus Meta's approval time)
$149
standard price $299 -
03
Enquiry tracker
Every enquiry from your website, WhatsApp and calls in one sheet you can work through.
Ready in under 3 days, once we have your details. (plus Meta's approval time)
$149
standard price $299
Your price will be under$298at launch pricing
Custom pricing unlockedOne custom price for the whole set, almost always lower than adding them up. We set it together on a 15-minute call.
06Compared
The usual coaching site, and an enquiry-first one.
| Moment | The usual coaching site | Enquiry-first |
|---|---|---|
| The first screen | A slider of toppers and a blinking "Admissions open" | The classes, the subjects and the area, in one line, with a way to ask |
| Finding a batch | Call and ask | Pick the class and subject and see the batches |
| Fees | Call and ask | Shown, shown as "from", or a clear "ask us": your choice |
| A question at 10 pm | Waits for the morning | Answered on WhatsApp from your own list; you confirm anything it can't |
| Language | English only | The languages your parents read, side by side |
| Enquiries | Scattered across phones and notebooks | One sheet, with a status and a reminder for each |
?Questions
Questions centres ask.
- Can the site be in English and Hindi?
- Yes. The Reliance Coaching Centre site is built in both, with a switch at the top and the Hindi set in a typeface made for it. Other languages can work the same way.
- Can parents see the fees without calling?
- If you want them to. Fees can be a full table, a "from" price or a clear "ask us". It's one setting, and you can change your mind later.
- What will the WhatsApp bot answer?
- The questions you give it answers to: batches, timings, fees, boards, the address, holidays. Anything else it passes to you, and it says so to the parent.
- Will it book demo classes by itself?
- It takes the request and passes it to you to confirm. You decide which batch a child sits in, and when.
- What about results and toppers?
- Only results you can stand behind, and we don't put children's names or photographs on a website. A site of confirmed facts reads as more serious than a collage.
- Are there running costs?
- Chats your customers start cost nothing extra. Messages your business starts on WhatsApp (reminders, follow-ups) carry small Meta fees, and phone services need a phone line. Both are billed at cost, and we tell you the numbers before anything is set up.
Every parent's question, answered.
Tell us how admissions work at your centre today. We'll tell you what's worth setting up before the next season, and what it costs.